- Draft: created but not sent yet.
- Sent: sent to the customer, or marked sent.
- Partially Paid: some of the balance is paid.
- Deposit Paid: only a deposit has been paid so far.
- Paid: paid in full.
- Overdue: past its due date and not paid.
- Voided: cancelled with Void Invoice. It stays on record but isn't owed.
What changes a status
- Sending an invoice, or clicking Mark Sent, moves a draft to Sent.
- Payments move it to Partially Paid, Deposit Paid or Paid, whether the customer pays online or you record the payment.
- The Payment Collection Agent marks an invoice Overdue when it sends a reminder.
Change a status yourself
On the Invoices page, click an invoice's status and pick a new one.
Find invoices by status
Use the Status filter on the Invoices page. Invoices past their due date also show "Overdue" in red under the due date.
Good to know
To mark an invoice paid, record the payment instead of changing the status, so your totals and reports stay right. See Record a payment by hand.